Tax Increment Finance Authority (TIFA)

Tuesday, August 24, 2010

9:30 AM

Location:  City Hall, 407 S. State Street, Hart, Michigan

•  Call to order by Chairperson Schaner
• Roll call:   Forner, Hegg, Larson, Powers, Schaner, Springstead, Vanderhoof
• Approval of agenda
• Approval of minutes of July 8, 2010
• Public comment
• Main Street Program – Hart Main Street FY2011 Budget
• Communications from members
• Adjournment

Tax Increment Finance Authority (TIFA)

HART MAIN STREET BOARD

Thursday, August 19, 2010

9:00 AM

Location:  City Hall, 407 State Street, Hart, MI

 Call to order by Chairperson Sterk

• Roll call (TIFA):   Forner, B. Hegg, Larson, Powers, Schaner, Springstead, Vanderhoof
• Roll call (Main Street Board):      Forner, B. Hegg, S. Hegg, LaPorte, Lundborg, Rickard, Sterk, Springstead, Vanderhoof, White,
• Approval of agenda
• BOARD TRAINING – MICHIGAN MAIN STREET STAFF
• Approval of minutes of August 5, 2010 meeting
• Public Comment
• Hart Main Street Program
  • Vision/Mission/Values – discussion (see attachment)
  • Main Street Manager
    • Applicants to-date (applications due 8/18/2010)
    • Day/time to interview
    • Interview protocol
    • CLOSED SESSION – To consider applicants requesting confidentiality (if any).  2/3 roll call vote required to begin a closed session.  Simple motion, support and majority vote to end closed session.
    • Recommendation
    • Selection of finalists
  • Upcoming downtown events and training
    • Main Manager’s conference call – Wed. Aug 25
    • Labor Day Bridge Walk – Mon. Sept 6, 9 AM, Hart
    • Associate Level training – Sept 9, Scottville
    • Michigan Downtown Conference – Mon-Tues, Sept. 13 – 14 , Bay City
    • Baseline Assessment – Tues-Weds, October 12 – 13, Hart
    • Committee Training – Tues-Weds, November 9 – 10, Hart
    • Christmas Parade – Friday, November 26, Hart
    • Quarterly Training – Tues-Weds, December 7 – 8, Blissfield
    • Workplan Training – Weds-Thurs, January 19 – 20, Hart
    • Community Initiated Development, February 15 – 16, Hart
    • Volunteer Training – March 15, Hart
    • Quarterly Training – March 29 – 30, Wayland
    • Design Workshop – April 7, Hart
    • National Main Street Conference – May 22-25, Des Moines
• Next meeting – Thursday, September 9, 2010 at 8 AM (note meeting date change)
• Adjournment

Tax Increment Finance Authority (TIFA)

HART MAIN STREET BOARD

Thursday, August 5, 2010

8:00 AM

Location:  City Hall, 407 State Street, Hart, MI

 Call to order by Chairperson Sterk

• Roll call (TIFA):   Forner, B. Hegg, Larson, Powers, Schaner, Springstead, Vanderhoof
• Roll call (Main Street Board):      Forner, B. Hegg, S. Hegg, LaPorte, Lundborg, Rickard, Sterk, Springstead, Vanderhoof, White,
• Approval of agenda
• Approval of minutes of July 21, 2010 meeting
• Public Comment
• Hart Main Street Program
  • Payables
    • National Main Street membership $250
  • Main Street Manager’s conference call of July 28, 2010 with Michigan Main Street staff – report
  • Resignation – Jaimee Schriner-Hooper, Organizational Specialist, Michigan Main Street
  • Hart Main Street office mobilization
    • domain names
    • physical address – 49 State Street
    • mailing address – PO Box 449
    • meeting location – 117 State Street (near newspaper office)
    • regular meeting date – first Thursday at 8 AM
    • phone service
    • internet service
    • office furniture
    • depositor – Huntington Bank
    • bank transfers
    • liability insurance – In place through City insurance carrier
  • Board communication guidelines – See attached email correspondence
  • Main Street Manager
    • Applicants to-date (applications due 8/18/2010)
    • Employee or contractor – City health care will not insure a contractor
    • Job description
    • Wage and benefits
    • Interview schedule
    • Application screening process
  • Committee “coordinator” assignments & volunteers
    • Organization – Nancy Sterk
    • Design – Barb Vanderhoof
    • Promotion – Tim White
    • Economic Restructuring – Doug Springstead
  • Ideas for consideration fr. Ben Lester – see July 26, 2010 document
  • Downtown Gateway Streetscape – update
  • Upcoming downtown events and training
    • Board training – Thurs. August 19, 9 AM, location TBD, Hart
    • Labor Day Bridge Walk – Mon. Sept 6, 9 AM, Hart
    • Associate Level training – Sept 9, Scottville
    • Michigan Downtown Conference – Mon-Tues, Sept. 13 – 14 , Bay City
    • Baseline Assessment – Tues-Weds, October 12 – 13, Hart
    • Committee Training – Tues-Weds, November 9 – 10, Hart
    • Christmas Parade – Friday, November 26, Hart
    • Quarterly Training – Tues-Weds, December 7 – 8, Blissfield
    • Workplan Training – Weds-Thurs, January 19 – 20, Hart
    • Community Initiated Development, February 15 – 16, Hart
    • Volunteer Training – March 15, Hart
    • Quarterly Training – March 29 – 30, Wayland
    • Design Workshop – April 7, Hart
    • National Main Street Conference – May 22-25, Des Moines
• Next meeting – August 19, 2010 at 11 AM following Board Training
• Adjournment

CITY COUNCIL

August 24, 2010, 7:30 PM

City Hall, 407 State Street, Hart, Michigan

• Call to Order
• Roll Call
• Pledge of Allegiance
• Approval of Agenda
• Approval of Minutes – August 10, 2010 meeting
• Public Comments, Correspondence, Events
• Department Reports
• Reports of Boards, Commissions and Committees (Minutes Attached***)

•  Resolution 10-59   Main Street Budget
• Bills, Claims, Payroll
• New Business
• City Manager Report
• City Attorney Report
• Public Comments
• Communications from the Mayor and Council
• Adjournment

MEMORANDUM

To:           MAYOR Ron Laporte & City Council

From:     STAN RICKARD, City Manager

Date:      August 20, 2010

RE:           CITY MANAGER’S REPORT

1. Generator No. 1 Runner Improvements at Hart Dam – The runner (turbine) will be removed the week of August 23^rd for recoating. 
2. Employee Health Care – A “request for proposals” was issued on July 30, 2010 for a new three-year health care package.  Proposals are due August 27, 2010 with Council action requested in September.  Upon successful implementation of this program, UWUA contract negotiations will reconvene.
3. Downtown Gateway Streetscape Project (3 State Street) – The City awaits additional rounds of soil and groundwater testing followed by site closure activities later this year.  Project engineers Fleis & Vandenbrink have commenced preliminary design activities in accordance with the recently approved agreement with the City.  The City and engineer will meet with MDNRE to discuss lakeshore issues; meeting scheduled for September 10, 2010.  Others meetings with utility company representatives are also on-going.  A preliminary design should be ready for Council review within 30 days.
4. Michigan Main Street Program – The Main Street Board received thirty (30) applications for the Main Street Manager position.  Finalists will be interviewed on September 1, 2010.
5. 26 N. State Street (lake front property) – The site has been cleared, graded and fenced.  Ground water monitoring will commence soon.  The developer continues to pursue the development at the State level but I anticipate that a project will not be approved until environmental closure is obtained.
6. Former Silver Mill (803 Griswold Street) – The City has requested another inspection by “hearing officer” Randall Miller to evaluate recent owner efforts to remove scrap materials and unsupported walls.
7. John Gurney Park Boat Launch Grant – The City awaits receipt of the grant agreement.
8. Hart Lake Weed Study – PLM Lake Management (Caledonia) will conduct the 5^th annual weed investigation the week of August 23^rd.
9. State Street Bridge Inspection – Scott Engineering completed the biennial inspection earlier this week.  Their report is pending.
10. Peach Street Reconstruction – Engineering is underway by Prein & Newhof.  Construction anticipated in 2011.
11. Upcoming Meetings – Committees, Boards, Commissions, Events & Conferences
    1. TIFA, Tuesday, August 24^th, 9:30 AM, City Hall
    2. Oceana County Fair, August 25 – 28^th
    3. Main Street Manager interviews, Wednesday, September 1^st
    4. Main Street Board, Thursday, September 2^nd, 8 AM
    5. Labor Day Bridge Walk, Monday, September 6^th, 8:30 Registration, 9 AM Walk
    6. Power Board, Monday, September 13^th, 7:30 AM
    7. Michigan Main Street Conference, September 13-14^th, Bay City
    8. Michigan Municipal Electric Association Fall Conf., Sept 15-17^th, Wyandotte
    9. Water-Wastewater Board, Monday, September 13^th, 7 PM (at Treatment Plant)
12. Upcoming City Council Action Items
    1. Approve preliminary plan for downtown gateway streetscape
    2. Decision regarding net metering program
    3. Development Agreement with Lake Pointe Elderly
    4. License agreement with Lake Pointe Elderly for ROW use
    5. Facilities Agreement with Consumers Energy for the Lambrix Substation
    6. Decision regarding projects identified in the Water System Reliability Study
    7. Review of upcoming State Street bridge inspection and decisions regarding bridge repairs and possible weight limits
    8. Decisions regarding Wood Street sewer separation and water improvements
    9. Ordinance approving a re-codification to include recent ordinance amendments
    10. Relocate former railroad depot to Historic District
    11. Peach Street Neighborhood Preservation Program pre-application w/OHP
    12. Extension to septage receiving agreement
    13. Transfer 3 State Street property to City from TIFA
    14. Collective bargaining agreement w/Utility Workers Union of America, Local 465
    15. Review proposals for employee health care & select plan
    16. Amend electric shut-off policies (if needed)

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